Bulk Invitations
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      1. Help Center | iMocha
      2. Inviting Candidates
      3. Bulk Invitations

      How to send bulk test invitations to candidates?

      This article demonstrates how you can send test invites to up to 1000 candidates at once.

      iMocha provides the option of Bulk Invites, when sending invitation to numerous candidates to take their assessments. Let's explore this option where you only have to upload a file containing all your candidate emails.

      Set up your Notification Email

      Note: Notification Email will be used to communicate invitation delivery details in case the user uses Bulk invite option to invite candidates.

      1. Click on My Settings from the dropdown in your Top Panel
         my_setting
      2. Enter your Notification Email and click Save (in case the user wants to change the default email)notification_email

      Send your Bulk Invitations

      1. After selecting My Tests from the My Tests tab, select the test you wish to make invitations for
      2. Select Invite form the panel that appears as below: arrow_invite

      3. Click on Invite Candidates 

      arrow_invitecandidate

      A box containing the specifics of your invitation settings will appear. Select the option of

      Bulk invite to up to 1,000 candidates (.xlsx file)

      bulkinvite

      4. Download the template of the file that is to contain your candidate email, which can accommodate to up to 1,000 emails, by clicking on Download Sample Template
      5. Your template contains two sheets:


      file_sheets

      a. Candidates: This sheet contains two tabs where you can add your candidate emails under Email Address along with their corresponding Applicant ID (being optional as per your convenience)

      file_columns

      b. Instructions: This sheet contains the instructions thereon, to complete your bulk email invitations. It is only for your understanding; you do NOT have to fill anything in this sheet.


      6. Once you are done adding the email addresses and Applicant ID, click “Bulk Email Upload”file_upload

      As soon as your upload is complete, the following message will appear

      successful

      In case your upload is unsuccessful, i.e., you have uploaded file with incorrect file extension or of inappropriate file size, the system shall respond as below:

      unsuccessful

      7. Go ahead and send your invitations by clicking on Send Invitations send_invites
      8. The system will process the uploaded file and send invites to the valid email addresses only.

      Note: This processing can take up to 10-15 minutes

      After this processing, you shall receive an email (as below) containing a summary on invitations delivery. Make sure to open the file attached with this email, which gives you specific details on your failed email invitations.

      Note: Only the details of failed invites will appear in the attachment with this email, i.e., the case when there have been invalid email addresses in the uploaded document. Otherwise, you shall find no files attached.

      invite_summary

      The file attachment appears as below:

      details_summary

      Please review the details enlisted here, make your corrections and re-upload your excel file to give the invitations another quick go.

       

      For any queries, please mail us at support@imocha.io

      You can also check

      How to invite candidates via API

      How to create test links and invites

      What are the test invite options