Know how to conduct a live Interview in TalentFlow.
When a recruiter or HR schedules an interview, you will receive a personalized email notification inviting you to interview the candidate.
Your invitation mail has the following details
- Interview Topic: The interview topic is provided.
- Date and Time: Date and time with the time zone is provided.
- Interview Link: Click this URL or copy this link and paste it into your browser to join the interview.
- Interview Roaster: The list of candidates attending the interview, their corresponding time slot, and their email addresses along with their respective candidate reports and assessment profiles are provided for detailed review.
The Candidates' Reports are attached to the email for your reference. You can download and review their Assessment Profiles to better understand the candidate's performance in the test before the interview.
Here is a glimpse of the invitation email:
You can add the interview invite to your Google or Outlook calendar after receiving the email notification to avoid your absence.
Follow the below steps to conduct an interview:
- Click the Interview Link or copy it from your email or calendar and paste it into your browser, to join the Interview.
Once you click the Interview Link, you will be redirected to the interview login page.
- Enter your Full Name and Email address and click the Join the interview button.
Note:
Do not edit/change the Interview Code.
Ensure to enter the same email address on which you received the interview invitation.
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The following window appears once the login is successful:
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Click the Participants icon to view the Participants.
The Waiting Lobby tab lists the participants waiting to attend the Interview. The Waiting Lobby is where scheduled participants wait until they are pulled into the interview. It keeps the process organized, ensuring interviews run smoothly. Here, you'll see the list of individuals waiting for their turn in the interview.
After completing the interview of a participant, add the next candidate, one individual at a time, using the Pull into the Interview option in the Waiting Lobby tab.
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You can interact with the candidate or other interviewers using Audio, Video, or the chat window. You can ask questions to the candidates, and evaluate them based on the answers provided.
Please note that you can only provide the interview rating to the candidate while his/her interview session is still in progress. Once the candidate leaves voluntarily or ends their interview, rating options will no longer be available.
The Candidates' Reports and their Assessment Profiles are attached to the interview screen for your reference, as shown in the below image.
You can view their profile and download and review their assessment report to better understand the candidate's performance in the test before the interview.
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Once you finish the interview with the current candidate on call, click the more icon corresponding to the participant, as shown below.
You can move the candidate to the waiting room for additional evaluation or discussion with team members before concluding the interview, if required.
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Click End Interview once you have finished interacting with the candidate and you are ready to proceed with rating the candidate based on their performance.
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The following window appears with all the Rating Parameters pre-set by the interview scheduler based on the interview topic and job role. You can enter your ratings accordingly.
Interview Rating Parameters
Domain Knowledge: Evaluate whether the candidate applies their classroom concepts to practical problems and their functional knowledge.
Ask them for instances to substantiate their expertise and assess their familiarity with current trends and best practices in the field.
Clarity of Thought: Evaluate the candidate's ability to convey their thoughts effectively through different scenarios.
(a) Ask them to share a challenging situation they faced where they had to make a decision.
(b) Ask them to share an instance where they helped resolve a conflict or a disagreement.
These responses will provide valuable insights into their communication skills and decision-making process.
Team Player: Evaluate the candidate's collaborative and support-seeking skills in various tasks such as project work, research, competitions, and college events.
(a) Ask them about their challenges while working in a team and how they coped with them.
(b) Ask for an instance where they played a role in resolving a conflict or disagreement.
These responses will provide valuable insights into their teamwork and problem-solving abilities.
Resilience: Evaluate the candidate's ability to persevere in challenging situations and take charge of tasks passionately.
(a) Ask them about a decision that did not pan out the way they visualized it, and how they managed the situation.
(b) Ask about any failure encountered and how they overcame it.
These responses will provide valuable insights into their resilience, leadership, and problem-solving skills in adverse circumstances.
Rating the Candidate
Based on the candidate's response, you can rate them on a scale of 1 to 3, with one being the lowest (below expectation) and three being the highest (above expectation).
Above: 3
Meets: 2
Below: 1
Candidate Status
You can select the candidate's status here. It can be either Selected or Rejected. We recommend all the members of the interview panel discuss the status before finalizing to prevent any potential confusion later on.
Overall Comments/Feedback For Candidate
Enter your Overall Comments [CV-Insights /Business-and-Functional- Fit/ Any Other] and Any Specific Remarks, both in the Feedback For Candidate text box. Separate them into two sections for better readability.
Overall Comments [CV-Insights /Business-and-Functional-Fit/ Any Other] refers to a summary or general evaluation of the candidate's performance during the interview process. It helps you determine the candidate's suitability for the position based on their performance in the interview. This comment may encompass strengths, areas for improvement, and any notable characteristics or skills demonstrated by the candidate.
Any Specific Remarks refer to the suggestions or advice you can provide regarding whether or not the candidate is a suitable fit for the position or mention any other remark you want to add.
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Click Save Rating after rating the current candidate.
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You will be redirected to the interview home screen, as shown below. Now, you can add the next participant from the Waiting Lobby and proceed further with the interview, as mentioned in step 6.
Following these steps will help you conduct successful and effective interviews, ensuring a smooth and productive process for both you and the participants.
For any queries, mail us at support@imocha.io.